If you are an administrative assistant and are trying to become more efficient at your job, then you have stumbled on the right blog. The job of an administrative assistant is not an easy one. They have to keep track of multiple things at a time, including disseminating information, managing files, and greeting clients. Sometimes the job can get overwhelming, and the administrative assistant might need an assistant of their own. Luckily, we are living in an advanced age where there are so many online tools and apps out there that can make your job easier. In this article, I have mentioned a few tools that can assist administrative assistants in multiple ways. Let’s have a look:
Google Drive is one of the most popular online tools out there and can help you save a lot of time and effort. If you are repeatedly emailing the same files to the staff, then you are wasting your time. With Google Drive’s help, you can upload documents, pictures, and other files on the cloud and can share them with the entire team via a link. Google Drive also allows you to access your files from any location, which means you can work on the documents anytime you want.
An administrative assistant has to deal with a lot of documents on a daily basis, and sometimes it can get quite messy. With the help of Soda PDF, administrative assistants can manage their documents efficiently. This online tool allows you to create, merge and edit PDF files seamlessly. It also allows you to convert your PDF documents into word or excel files, which can come in quite handy. You can keep better track of your files by pairing and merging similar types of PDFs together. It will also allow you to declutter your laptop, ensuring you don’t get overwhelmed while working on these files.
One major part of an administrative assistant’s job is to manage and distribute information among all staff. If you are still communicating with staff members via email, then it is time you switch to Slack. With the help of Slack, you can share any necessary information with the entire office in just one click. You can also communicate with every staff member directly and can exchange information with them in matters of seconds. Slack does not only offers you a platform for seamless communication, but it also allows you to share files instantly. You can send files related to the project via Slack directly.
Some administrative assistants also have to manage their company’s social media accounts, which can be exhausting at times. If you don’t want to spend an hour updating all the social media accounts daily, then Hootsuite is the perfect online platform for you. With the help of this app, you can manage all your social media accounts from one dashboard and can also measure user activity. Also, you will only have to create the new post once in Hootsuite; it will be shared across all other social media platforms automatically.